BundelPay: automating third-party funds and split payments
Third-party funds and split payments without manual calculations, with a trail an accountant can follow.
What it was about
As soon as you manage money that isn't yours, bookkeeping becomes a risk. An amount comes in, has to be split across several parties, and every step has to be correct and verifiable. Many businesses do that with a separate account, a spreadsheet and a lot of trust.
It usually doesn't go wrong on the large amounts, but on the exceptions: a partial refund, a correction, an amount that lands in the wrong account. That is exactly where manual work is most dangerous.
The parts
An incoming amount is split across the parties involved according to fixed rules, including exceptions such as corrections and refunds.
Third-party money is kept separate and traceable per party, not mixed into one big pot.
Every transaction gets a trail: where it came from, where it went, and on the basis of which rule.
Payment is made via a link rather than a bank transfer made on guesswork, so it is automatically matched to the right entry.
How we did it
- First put the money flows on paper, including all the exceptions that normally live in someone's head.
- Made the rules explicit in the system, so an exception is a choice and not an improvisation.
- Built on a standard payment provider instead of building payment processing ourselves; that is cheaper and safer.
- Set up for auditability from the start, because with third-party funds that is the whole point.
What it delivers
- Distribution happens according to fixed rules instead of by hand, and the exceptions are visible instead of hidden.
- The books balance without any piecing together afterwards, because every transaction carries its origin with it.
- We will only share hard figures on time savings once it is running with real users and we are allowed to publish them.
Something similar for your company?
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