AI agency Hilversum: putting AI to work in your business
If you are looking for an AI agency in Hilversum, we are closer than you might expect. Our office is in Bussum, across the municipal border: about fifteen minutes by car, a few minutes by train from Bussum-Zuid.
AI automation in Hilversum does not mean a chatbot on your website. It means the work that comes back every week: retyping data, chasing timesheets and receipts, answering the same email for the third time. That is what we automate, with integrations between the systems you run.
Below: what sits in Hilversum, which work gets left undone, what it costs and where it goes wrong. The main caveat up front: we have no office in Hilversum. We come to you from Bussum and charge travel costs.
Which businesses sit in Hilversum
Hilversum is the largest town in the Gooi region, and its economy looks different from anywhere else nearby. Roughly three groups, each with its own kind of work piling up. Run an international team here and you likely sit in the second or third.
- Media and production. Around the Media Park and the Netherlands Institute for Sound and Vision sits a dense layer of production companies, post-production, sound, lighting and facilities. Mostly small firms working project by project, with freelance crews that change every time.
- Small independent service firms. A striking number of sole traders and agencies of two to ten people: marketing, design, consultancy, IT. Comfortable with software, usually running subscriptions that do not talk to each other.
- The ordinary small businesses of the Gooi. Installation and building firms, wholesalers, accountants, estate agents. The quiet majority: one main package, an administration carried by two people.
Which work gets left undone here
It differs per group, but the core is always the same: information moved from one place to another by a person.
At production companies that sits in project administration. Quoted in a document, crew arranged over a messaging app, days in a spreadsheet, freelancer invoices loose in the inbox — and at month end someone pieces it together to see what a project earned. Attaching invoices to the right project and turning day sheets into line items: a system does that.
At small service firms it sits at the edges. Enquiries through three channels that meet nowhere, quotes cut from older quotes, time reconstructed after the fact. A connection between inbox, calendar and invoicing pays back more here than any AI model would.
At the ordinary small businesses it is more familiar: job sheets typed in by hand on a Friday, delivery notes retyped, post sorted per client.
We are based in Bussum and have no office in Hilversum
To avoid confusion: we have no office in Hilversum. Our address is Torenlaan 5B, Bussum. Firms that suggest branches they do not have do it to rank in Google; Google penalises that, and you notice it the moment you call.
What is true: Hilversum borders Bussum. A drive of a few kilometres, roughly fifteen minutes, and a few minutes by train from Bussum-Zuid. That means this:
- Coming over is not a day out. A short conversation on site fits between other work, and we do not charge half a day for it.
- Travel costs are negligible. We charge €0.45 per kilometre from Bussum; at this distance that stays under ten euros per visit.
- During the build we drop in more often; ten minutes at the planner’s desk beats a video call. We guarantee no response time, but in practice we are with you within a quarter of an hour.
How it works: scan, core session, build
We do not start by building. First we watch, then we say whether going ahead makes sense — including when the answer is no.
- Free AI scan, online, five minutes. A score, a few concrete opportunities and a first price indication — enough to decide whether a conversation is worth having.
- Core session on your shop floor in Hilversum. A half-day of 4 hours, €596 excluding VAT and travel. We follow one or two processes end to end and talk to the people doing the work. You get a core report with priorities and a go or no-go per opportunity; it is yours even if you do nothing further with us. A full day: €1,192.
- Building. The same people who ran the session build it out: €110 per hour for straightforward work, €165 for complex development, paid monthly in advance from a budget you set.
- Embedding. Explaining it to the people who use it, a one-page working instruction, and looking over their shoulder for the first weeks.
What it costs
Our rates are the same for everyone and do not change per town. The scan is free, the core session is €596 for a half-day of 4 hours, our advisory rate is €149 per hour, and building is €110 or €165 per hour. Travel is €0.45 per kilometre from Bussum: a few euros from Hilversum.
What we deliberately do not do is quote a fixed project price before watching the work. Such a price carries a margin for the unknown, and you pay it.
Count on two costs that get forgotten. Running AI models and connected services costs money every month once it is live, scaling with your volume. And your own preparation — cleaning up data, merging duplicate records — takes longer than expected.
We carry professional indemnity and liability insurance, and a subsidy partner checks whether a Dutch grant scheme applies.
Where it goes wrong in Hilversum
Four things we see here more often than elsewhere. None of them is technical.
- Too many separate tools. Especially at agencies and production companies: a planner, a time-tracking app, an accounting package, a project tool, a drive full of folders. Each does its job, but nobody tied them together. Automation starts with tidying up.
- Project work without a fixed shape. At media and production firms every project differs. So look for the part that is the same every time: usually the administration around the work.
- Nobody owns it. In small companies the director picks it up personally, and it stalls in the first busy week. The most common cause.
- A supplier who keeps the integration closed. Some sector packages have no open API, or release one only in a pricier subscription. We check that before we build.
What you do not need us for
A good share of Hilversum businesses work in creative production, and AI is simply a tool there now. To write faster, generate images or pull transcripts out of recordings you do not need an agency: a subscription and an afternoon of practice gets you further than we can. If your software has an AI feature nobody uses, switch that on first.
We become useful the moment two systems have to talk and will not, or the moment work is being retyped week after week. If that is not where you are, we say so after the scan or the core session.
How to start
Start with the free AI scan. Five minutes online, no sales pitch, and afterwards you have a score, a few opportunities and a price indication.
If the answer is yes, we schedule the core session at your place in Hilversum: a half-day of 4 hours, €596 excluding VAT and travel costs. Would you rather talk first, we come over for an intro call in person. We work in English as easily as in Dutch, reports included. Calling works too: 040 - 240 55 66. Our office is at Torenlaan 5B in Bussum, Chamber of Commerce number 93266200.
Frequently asked questions
Do you have an office in Hilversum?
No. Our office is at Torenlaan 5B in Bussum, right next to Hilversum. We come to you on site and charge €0.45 per kilometre from Bussum: a few euros per visit at this distance.
How quickly can you be in Hilversum?
About fifteen minutes by car from Bussum, less by train from Bussum-Zuid. So we drive over for a short conversation or a problem during the build. We do not promise a response time, because something else may be running.
What does an AI project in Hilversum cost?
The AI scan is free. The core session is a half-day of 4 hours at €596 excluding VAT and travel; a full day is €1,192. Building is €110 or €165 per hour, paid monthly in advance from a budget you set.
Do you work in English?
Yes. The core session, the core report, the working instructions and the day-to-day contact can all be in English. What stays Dutch is whatever your software and suppliers impose: accounting packages, tax filings, most sector systems.
Do you work with media and production companies?
Yes, but not on the creative work itself. We focus on the administration around it: attaching freelancer invoices to the right project, turning day sheets into line items, tying tools together.
We are a team of four. Is that too small?
Not necessarily, but be honest about the scale. At a small agency the gain usually sits in one integration, not a project running for months. If an off-the-shelf package serves you better, we say so.
What we do here
Further reading
Most businesses start with the tool and then get stuck. It is better to start with one piece of work that comes back eve…
The build costs are usually the easiest part of the bill. The surprises are in the clean-up beforehand, the monthly usag…
AI only becomes useful once it can reach your own data. What an integration is, the four ways to get at your data, and w…
Other regions
Free AI scan, then a core session in Hilversum
Five minutes online and you know whether a conversation is worth having. Would you rather speak to someone first: we are in Bussum, fifteen minutes away, and come over for an intro call at no cost.