AI agency Nijmegen: automating the processes you already run
Search for an AI company in Nijmegen and you get national agencies, freelance developers and parties whose real product is a tool. What you rarely see is who walks your shop floor before anything gets built. That decides whether AI automation in Nijmegen earns anything back or only costs money.
We are an AI agency working nationwide. Our office is at Torenlaan 5B in Bussum, and our founder spends two days a week at the office in Eindhoven. We put AI into the processes you already run: job sheets, orders, invoices, quality records, planning, and connections between systems that ignore each other. Chatbots are not our product.
To be clear up front: we have no office in Nijmegen. We drive over from Bussum or Eindhoven, charge travel costs per kilometre, and handle the catch-ups in between remotely. Below is what that means in practice, what it costs, and when you are better off calling someone local.
The kinds of companies you find in and around Nijmegen
For this kind of work Nijmegen is two things at once. In the city there is a lot of healthcare and knowledge, with a ring of suppliers and service firms around it. Outside it, towards the Betuwe and the German hinterland, the money sits in physical chains: things that get made, inspected or moved. Different work, different bottlenecks.
- Healthcare and knowledge institutions and the firms around them: suppliers, laboratories, research groups. A lot of reporting per project, per client and per grant.
- Semiconductors and technology in the region: suppliers, machine builders, measurement and test firms. Small runs, high standards, a stack of client-prescribed paperwork per order.
- Construction and installation: contractors, installers and technical service firms working across the Rijk van Nijmegen and the Betuwe. Job sheets, planning, variations, handover.
- Wholesale and logistics towards the hinterland: a warehouse along the A15 or the river, customers in Germany. Order flows, stock, transport documents.
- Professional services in the city: accountants, consultancies, IT firms. Hours, quotes and document flows, largely by hand.
The work that sits undone here
The question is never whether AI can do something. The question is which piece of work comes back every week, is done by a person, and calls for no judgement.
In construction and installation that is the job sheet. The engineer hands it in, someone in the office retypes it, and invoicing runs a week behind. Variations that make it onto the sheet but never into the quote are the quiet cost here. Anyone working across the Rijk van Nijmegen and the Betuwe also drives real distances between jobs: planning that does not move with an overrun costs more here than in a city where the next job is around the corner.
At technical suppliers it sits in the paperwork around an order: certificates, measurement reports, material declarations, retyped into the customer’s portal. In wholesale and logistics it sits in order handling: orders keyed in by hand, confirmations copied across. When things get busy, that is what causes the delay.
At the service firms around the healthcare and knowledge institutions it sits in reporting: the same data in a different template, per client and per scheme. At accountants and consultancies it sits in the incoming flow: documents read, linked to a file and passed on. Work no client pays for.
Paperwork your customer imposes on you
One thing we meet more often in this region than elsewhere: companies that get stuck not on their own admin, but on their customers’. Supply a large technology firm, an institution or a German buyer and the format is handed to you: their portal, their template, their way of numbering.
The result is predictable. The data is already in your system, just not in the shape the customer wants, so a person sits in between moving it across. That work grows with your revenue and is never measured.
That gap is exactly where automation pays off early: the data exists, it only has to be pulled, checked and put into the right shape. We often take it on first, because the gain is visible and a mistake stays fixable. If your team works in English, we deliver documentation in English.
Coming over from Bussum or Eindhoven: how that works
We will say it plainly: we have no office in Nijmegen. Our places are Bussum and Eindhoven, and Nijmegen is an hour to an hour and a quarter from either. Far enough to change how we work.
We come over less often than we would for a client around the corner, but the visits count for more. We usually suggest a full day rather than a half-day: with an hour out and an hour back, four hours on site is thin.
- Travel time: roughly an hour and a quarter from Bussum, slightly less from Eindhoven. We avoid rush hour and prefer to start at half past nine, which saves us both sitting still on the A50 or the A15.
- Several processes or sites? Then we suggest a full day: €1,192 excluding VAT, instead of a half-day at €596. Same journey, more result.
- Travel costs: €0.45 per kilometre, roughly €85 return from Bussum and less from Eindhoven. Charged per visit and stated in the quote up front.
- Building and the catch-ups happen remotely: one fixed video call a week, short lines otherwise. We are not driving two and a half hours for a twenty-minute update.
- We come back for the moments that matter: the go-live of the first process, training on the shop floor, and tests your people must attend.
What it costs
Our rates are the same for a company in Nijmegen as for one in Bussum. Only the travel costs differ, and we put those in writing up front.
- AI scan: free, online, five minutes. A score, a few concrete opportunities and a first indication of price. No sales call, no travel costs.
- Core session on your shop floor: a half-day of 4 hours, €596 excluding VAT and travel costs. A full day is €1,192 and is often the wiser plan in Nijmegen. Our advisory rate is €149 per hour.
- Building: €110 per hour for straightforward work, €165 per hour for complex development. Paid monthly in advance from a budget you set, so there is no open end.
- Travel costs: €0.45 per kilometre, roughly €85 per visit from Bussum and less from Eindhoven. Remote meetings are ordinary hours, with none.
Where it goes wrong
Five things come back every time. The first four apply anywhere; the fifth belongs to a supplier working at a distance.
- No owner. Without someone who has the authority to decide, the project disappears behind the daily workload. By far the most common cause, and not a technical one.
- Data that does not add up. The same client twice, addresses in a free text field, three product codes for one product. Cleaning that up is dull manual work and often the bulk of the first weeks.
- A supplier who keeps the door shut. Some packages have no open API, or only offer one in a pricier subscription. We check before building.
- The wrong first process. Starting with invoicing is tempting, but if something breaks there you pay for it in trust. Pick something where a mistake is fixable.
- Silence at a distance. If we cannot walk over to your desk, someone on your side has to answer questions and make decisions. Otherwise the build stalls while the bill runs on. That is why we agree one fixed call and one point of contact before we start.
When a local agency makes more sense
There are situations where someone from Nijmegen or Arnhem suits you better. Fairer to name them than leave them out.
- You want someone at your table within the hour when something breaks. We cannot do that.
- The weight sits in coaching and changing habits: bringing a lot of people along, walking the floor weekly. That work thrives on proximity.
- The other way round: if the weight sits in building and connecting systems, and you want one team doing the research and the build, distance is not a problem. That part happens behind a screen anyway.
How to start
Start with the free AI scan: five minutes online, no strings, no travel costs. It tells you whether a conversation is worth having. If it is, we have an intro call by video — deliberately remote, because we only plan the drive to Nijmegen once there is clearly something to gain.
Then the core session at your place: a half-day of 4 hours for €596 excluding VAT and travel costs, or a full day for €1,192. We follow one or two processes end to end, talk to the people doing the work and count the steps. You get a core report with priorities and a go or no-go per opportunity, and it is yours even if you do nothing further with us. We are insured for professional and public liability, and a subsidy partner checks whether a scheme applies.
Frequently asked questions
Do you have an office in Nijmegen?
No. Our office is at Torenlaan 5B in Bussum, and our founder spends two days a week at the office in Eindhoven. We have nothing in Nijmegen and will not pretend otherwise. We work across the country and come to you.
How often do you come over, coming from that far?
The core session always happens in person, because you cannot see a process through a screen. After that we come over for the moments that matter: the go-live of the first process, training on the shop floor, and tests where your people need to be there. Building and the weekly catch-up happen remotely. In practice that is a handful of days per project, not a weekly visit.
A half-day or a full day?
Either works. It is roughly an hour and a quarter from Bussum and slightly less from Eindhoven, so a half-day of 4 hours (€596) is perfectly doable in Nijmegen. If you have several processes or sites, we suggest a full day: €1,192 for the same journey and considerably more result.
What do you charge in travel costs for Nijmegen?
Travel costs are €0.45 per kilometre, which comes to roughly €85 for the return trip from Bussum and less from Eindhoven. We charge per visit and state it in the quote up front, not as a surprise afterwards. If you have several sites in the region, we do them on the same day.
Do you work with English-speaking teams?
Yes. Sessions, documentation and work instructions come in Dutch or in English. Around the knowledge institutions and technology firms in this region the working language is often English while the admin stays Dutch, and that is usually where the first gain sits.
When should we not start this at all?
If nobody can explain how a process currently runs, writing it down is the next step, not automating it. If what you mainly need is someone walking your floor every week, a local agency suits you better. And if your current package already has an AI feature nobody uses, switch that on first.
What we do here
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Start with the free AI scan
Five minutes online, no sales call and no travel costs: you get a score, concrete opportunities and an indication of price. Based in Nijmegen and would rather talk first? Book an intro call by video, and afterwards we decide together whether a day on your shop floor is worth it.