AI company The Hague: automating case and document work
If you are looking for an AI company in The Hague, most of what you find wants to build something. The question here is usually different: there is a great deal of case and document work, and it eats hours no client pays for.
We are an AI agency based in Bussum and we work across the Netherlands; our founder also spends two days a week at the Eindhoven office. We put AI into the processes you already run: post and email, case files, reporting, quotes, job sheets, and integrations between systems that do not talk to each other. No chatbots.
Honest up front: we have no office in The Hague. We drive over from Bussum and charge travel costs per kilometre. And we work for SMEs, not for government bodies; why that matters is set out below.
The kind of companies based in The Hague
The Hague has a different profile from Rotterdam or Amsterdam: little heavy industry, much work made of case files, documents and commitments. Around it — Rijswijk, Voorburg, Zoetermeer, Delft, the Westland — sits an ordinary SME base with a warehouse or a crew of engineers.
- Legal services: law firms, notaries, personal injury, debt collection. Case files, deadlines, post by email.
- Consultancy and research firms: project work billed by the hour, reporting from several sources.
- Trade associations and membership bodies: member records, member questions, annual documents.
- Financial services: accountants, bookkeeping firms, intermediaries. Document flows with much manual checking.
- The SMEs around them: installation, construction and maintenance, wholesale. Job sheets, orders, planning, invoicing.
The work that actually piles up here
The question is never whether AI can do something, but which work comes back every week and requires no judgement. In The Hague that sits, strikingly often, in the flow of incoming documents.
At legal and financial firms it starts in the inbox. A document arrives, someone links it to a case, renames the file and puts a deadline in the calendar. Half a day a week per person — and the work that goes wrong under pressure.
At consultancy and research firms it sits in the reporting: data from three sources, poured into the same format every quarter. Plus hours filled in from memory on Friday and quotes rebuilt from an old version. At trade associations it sits on the member side: the same question ten times a month, changes typed in by hand, a database everyone knows is out of date. At installation firms, builders and wholesalers nearby the pattern repeats: the job sheet retyped at the office, the order as a PDF, the price list in ten formats.
Supplying semi-public clients: where we draw the line
The Hague is full of organisations that are not companies: ministries, agencies, umbrella bodies, institutions. Plenty of AI firms like to write about them. We deliberately do not: we work for SMEs and promise nothing about tenders or security frameworks we do not control.
What does come up: you are an SME supplying such organisations. That means procurement portals, fixed forms and mandatory accountability in a format you do not choose. Tedious work that automates well, because it is the same every time.
- Registering requests and assignments from a portal or email automatically.
- Filling progress and accountability reports from data you already record.
- Bringing hours, extra work and attachments together before the invoice goes out.
- Sorting, renaming and filing documents — often without anyone reading the contents.
We have no office in The Hague — how visiting works instead
There is no Ubert office in The Hague. Our address is Torenlaan 5B, 1402 AT Bussum, and we sit in Eindhoven two days a week. We will not pretend we are around the corner.
From Bussum, The Hague is about an hour by car outside rush hour, via the A1 and the A4; inside the city, add time towards the centre, the Binckhorst or the coast. From Eindhoven it is longer. That changes how we plan, not whether we come.
- The core session always happens in person. The notebook beside the keyboard and the folder of exceptions never show up on a video call.
- At this distance we often suggest a full day rather than a half-day: €1,192 instead of €596, excluding VAT and travel costs. That covers two or three processes end to end, travel charged once. One clear process? A half-day (4 hours) is enough.
- We schedule between ten and four, outside rush hour.
- Travel costs: €0.45 per kilometre from Bussum, roughly €68 for a return visit, plus parking at cost.
- Everything in between happens remotely: one fixed video call a week.
- We come back for the first process going live, training on the shop floor, and tests your people must attend.
What it costs
Our rates in The Hague are the same as in Bussum; only the travel costs differ, quoted up front.
- AI scan: free, online, five minutes. A score, concrete opportunities and a price indication.
- Core session on your shop floor: a half-day of 4 hours is €596 excluding VAT and travel costs; a full day is €1,192. Our advisory hourly rate is €149.
- Building: €110 per hour for straightforward work, €165 for complex development. Paid monthly in advance from a budget you set.
- Travel costs: €0.45 per kilometre from Bussum, roughly €68 for a return trip, plus parking at cost.
- Remote meetings are billed as ordinary hours, with no travel costs.
Where it goes wrong
The honest part, because you rarely hear it in a sales meeting. Five things come back again and again.
- Nobody owns it. Everyone finds it interesting, nobody frees up time, and it disappears behind the day job. By far the most common cause.
- The data does not add up. The same client entered twice, case numbers built differently by each person. Cleaning that up is often most of the first few weeks.
- Confidentiality raised too late. With case work you decide that at the start.
- The software vendor keeps the door shut. Legal, membership and project packages do not always offer an open interface — we check before anything gets built.
- The wrong first process. Starting with invoicing or deadline monitoring is tempting, but a mistake there costs you trust.
How to start
Start with the free AI scan: five minutes online, no obligations.
If the answer is yes, we do an intro call by video — at an hour’s drive that beats booking a trip straight away. If it fits, we come over for the core session: we follow the processes end to end and count the steps. The report afterwards is yours either way.
We carry professional indemnity and general liability insurance, and a subsidy partner checks for a scheme that fits.
- Free AI scan online, five minutes.
- A half-hour intro call by video.
- Core session in The Hague: a half-day (€596) or a full day (€1,192).
- Core report with a go or no-go per opportunity.
- Only then building, paid monthly in advance.
Frequently asked questions
Do you have an office in The Hague?
No. Our office is at Torenlaan 5B in Bussum and our founder sits in Eindhoven two days a week. We have nothing in The Hague and will not pretend otherwise: we work across the country and come to you.
How far do you drive, and what does that cost?
About an hour from Bussum outside rush hour, more once you are in the city. Travel is €0.45 per kilometre, roughly €68 for a return visit, plus parking at cost, quoted up front.
Why suggest a full day instead of a half-day?
Because two hours of driving sit inside it. With two or three processes a full day gets you more for the same trip: €1,192 instead of €596, travel charged once. For one clear process a half-day is fine.
Do you work for government or semi-public organisations?
We work for SMEs and make no promises about tenders or security frameworks. Supplying them as a company is different: procurement portals, fixed forms and mandatory reporting automate well, because they are the same every time.
Can you work in English, and what about confidential files?
Yes: sessions, the core report and work instructions can be in English, which matters if your team is international while your case management package is Dutch. On confidentiality, we agree in writing what a system may process.
When should we not start with this?
If nobody can explain how a process currently runs, writing it down is the next step. If you mainly need someone on your floor every week, a firm inside the city suits you better.
What we do here
Further reading
Most businesses start with the tool and then get stuck. It is better to start with one piece of work that comes back eve…
Don’t pick the process with the biggest payoff. Pick the one where you can prove fastest that it works.…
AI only becomes useful once it can reach your own data. What an integration is, the four ways to get at your data, and w…
Other regions
Shall we come over to The Hague?
Start with the free five-minute AI scan, or book an intro call by video. If it fits, we drive from Bussum for the core session on your shop floor.